Your Team Is Busy Doing Work a Machine Should Do
Think about how a normal day runs in your business. Someone answers the same twenty WhatsApp questions — "price kya hai?", "timing?", "location?", "available hai?". Someone calls back leads from yesterday's ad campaign. Someone copies enquiries from a form into an Excel sheet, sends a quotation, reminds a customer about a payment, posts on Instagram, and prepares the daily report for the owner.
None of this needs a human being. All of it is costing you salaries, delays and lost customers — because a lead who messages at 10 pm and gets no reply until 11 am tomorrow has already called your competitor.
At Arvixa Growth we build AI agents: software workers that read messages, talk on the phone, understand what the customer wants, take action in your systems and hand over to a human only when a human is really needed. They never sleep, never forget a follow-up, and cost less than one part-time employee.
Every enquiry — WhatsApp, phone, website or ad — reaches one AI agent that answers instantly, qualifies the lead, takes the action, and alerts your team only when it matters.
AI Agents We Build
Each agent is trained on your products, prices, FAQs and tone of voice — not a generic chatbot. Pick one, or combine several into a complete automated front office.
1. WhatsApp Reception Agent
Official WhatsApp Business API · Instant replies · Lead capture · Catalogue & paymentsYour WhatsApp becomes a receptionist that never puts anyone on hold. The agent answers product, price, timing and location questions in the customer's language, sends brochures, photos and catalogue links, collects name/requirement/budget, books appointments or site visits, and pushes everything into your CRM or Google Sheet. Complex or high-value conversations are handed to a human with the full chat history.
What it does
- Replies in under 10 seconds, 24×7, in Hindi / Punjabi / English
- Answers FAQs from your own price list & documents
- Qualifies leads (need, budget, location, urgency)
- Books appointments, demos, table or site visits
- Sends order status, payment links & reminders
- Broadcasts offers to opted-in customers
Perfect for
- Clinics & hospitals — appointment enquiries
- Real estate — project details & site-visit booking
- Coaching institutes — course, fee & batch queries
- Salons, gyms & restaurants — bookings & menus
- E-commerce — order tracking & returns
- Manufacturers — catalogue & MOQ enquiries
2. AI Voice Calling Agent
Inbound receptionist · Outbound lead follow-up · Appointment reminders · Feedback callsA natural-sounding AI voice that picks up your business number or dials out on your behalf. It greets callers, answers common questions, takes messages, books slots and transfers genuine sales or emergency calls to your team. For outbound, it calls every new lead from your Google or Meta ads within minutes, confirms their interest, and schedules the human follow-up — so your salespeople only talk to warm prospects.
Inbound
- Never miss a call — after-hours & peak-time cover
- Answers FAQs, takes messages, transfers hot calls
- Books & reschedules appointments live
- Multilingual: Hindi, Punjabi, English (more on request)
Outbound
- Instant call-back to every new ad lead
- Appointment, payment & renewal reminders
- Post-service feedback & Google-review requests
- Re-activation of old / cold customer lists
3. Website Chat & Lead Agent
Live chat trained on your site · Lead qualification · Quote generation · Multi-languageA chat agent on your website that actually knows your business — trained on your pages, brochures, price lists and policies. It guides visitors to the right product or service, answers technical questions, collects requirements, generates instant indicative quotes and hands qualified leads to WhatsApp, email or your CRM. Every visitor from your SEO and ad spend gets a conversation, not just a contact form.
- Trained on your website, PDFs, catalogues & FAQs — answers accurately, never invents prices
- Recommends products / services and collects specifications (e.g. size, quantity, material, budget)
- Captures lead details and continues the conversation on WhatsApp
- Works on any website — WordPress, Shopify, custom code
- Shows which pages and questions bring the most leads
4. Custom n8n Workflow & Automation Agents
Connect every tool you use · No-code + AI · Runs on your own server if you prefern8n is the open-source automation platform we use to connect your website, WhatsApp, Gmail, Google Sheets, Tally, Shopify, Facebook Lead Ads, Razorpay, IndiaMART, Zoho, HubSpot and hundreds of other apps — with AI steps in between to read, decide and write. We design the workflow, add the AI logic, host it (or install it on your own server so your data stays with you) and monitor it. If you can describe the repetitive task, we can almost certainly automate it.
Popular workflows we build
- Lead ads → WhatsApp welcome + CRM + sales alert in 30 sec
- IndiaMART / TradeIndia enquiry → auto-reply + quotation draft
- Website order → invoice in Tally / Zoho → dispatch SMS
- Daily sales, stock & ad-spend report to owner on WhatsApp
- Payment reminder sequences via WhatsApp + email
- Google review monitoring & AI-drafted responses
Marketing & content automation
- AI-written social posts scheduled to Instagram / Facebook / LinkedIn
- Blog & product-description generation for SEO
- Competitor price & ad monitoring alerts
- Email newsletters personalised from purchase history
- Ad performance summaries with AI recommendations
- Customer win-back campaigns triggered automatically
5. Sales Follow-up & Lead Qualification Agent
No lead left behind · Multi-step nurturing · Pipeline updates · Meeting bookingMost sales are lost not to competitors but to forgotten follow-ups. This agent watches your CRM and pipeline, sends personalised follow-ups on WhatsApp and email at the right intervals, answers objections, shares case studies and price sheets, books meetings into your calendar, and re-scores every lead based on how they respond. Your team receives a daily list of exactly who is hot and what to say to them.
- Automatic 5–7 step follow-up sequences on WhatsApp + email
- Lead scoring based on replies, budget and engagement
- Quotation generation and revision on request
- Meeting scheduling with calendar integration and reminders
- Weekly pipeline and lost-reason reports for management
6. Back-Office & Operations Agents
Documents · Data entry · Reports · HR & supportThe invisible work that eats hours every day: reading invoices and purchase orders, entering data, matching payments, answering staff questions, preparing MIS reports, handling support tickets. Our operations agents read PDFs, emails and spreadsheets, extract the data, update your systems and flag exceptions for a human to check.
- Invoice / PO / bank-statement reading & entry
- Quotation & proforma invoice generation
- Export documentation drafts (PI, packing list, CI)
- Inventory low-stock alerts & reorder drafts
- Customer support ticket triage & first response
- HR agent: leave, policy & payroll FAQs for staff
- Daily / weekly MIS reports written in plain language
- Meeting notes & action-item summaries
What AI Agents Do for Your Type of Business
Automation only creates interest when it solves your daily problem. Here is what we typically automate first, industry by industry:
WhatsApp + voice agent books and confirms appointments, answers fee/timing questions, sends pre-visit instructions and reminders, and collects Google reviews after the visit. No-shows drop, front desk is free.
Every ad lead gets an instant call and WhatsApp with brochure, price sheet and location. Agent qualifies budget and timeline, books site visits and reminds the buyer. Sales team only speaks to serious buyers.
IndiaMART, website and email enquiries are read, classified and answered with catalogue, MOQ and indicative price. Quotation drafts, PI generation and follow-ups run automatically; buyers abroad get replies in their time zone.
Admission-season agent answers course, fee, batch and scholarship questions on WhatsApp and calls, books counselling sessions, sends fee reminders and shares results and notices to parents automatically.
Order status, returns, size and availability queries handled instantly. Abandoned-cart WhatsApp recovery, COD confirmation calls, review requests and restock alerts — all without a support team on shift.
Table, room and appointment bookings on WhatsApp and phone, menu and price sharing, festival offer broadcasts, birthday and anniversary campaigns, and feedback collection after every visit.
Client onboarding, document collection reminders, GST/ITR due-date alerts, appointment scheduling and first-level FAQ answering — so professionals spend time on advice, not admin.
Pickup and service booking, live status updates, driver/technician assignment alerts, AMC renewal reminders and complaint triage handled by agents around the clock.
Before and After an AI Agent
Typical results our clients in Punjab and across India see within the first 60 days:
| Task | Before (manual) | After (AI agent) |
|---|---|---|
| Reply to a new WhatsApp lead | 2–14 hours (next working day) | Under 10 seconds, 24×7 |
| Call-back to ad leads | 30–40% never called | 100% called within 5 minutes |
| Appointment reminders | Staff calls, often skipped | Automatic WhatsApp + voice, 25–40% fewer no-shows |
| Enquiry → CRM entry | Manual Excel, errors, delays | Instant, complete, source-tagged |
| Follow-ups per lead | 1–2, then forgotten | 5–7 personalised touches, automatically |
| Reception staff cost | ₹15,000–₹25,000 / month per person | One agent handles 60–80% of the volume |
How We Build Your Agent
Automation Audit
Free 30-minute call. We map every repetitive task in your business and rank them by time saved and revenue impact.
Blueprint & Quote
Written plan: which agents, which channels, which integrations, what the agent will and will not do, fixed price.
Training the Agent
We feed it your price lists, FAQs, brochures and tone. You test it on real conversations before anyone else does.
Integration
WhatsApp API, phone number, website, CRM, Sheets, Tally, calendar — connected via n8n with human-handover rules.
Go Live & Monitor
Soft launch with your team watching. We review every conversation for the first 2 weeks and fine-tune answers.
Improve Monthly
Monthly report: conversations handled, leads captured, bookings made, questions the agent could not answer — and what we improved.
Transparent Pricing
Indicative pricing for Indian SMEs. WhatsApp API, telephony and AI usage charges are billed at actual cost and shown separately — no hidden margins.
Starter Agent
- 1 AI agent trained on your business
- FAQ, lead capture & appointment booking
- Google Sheet / email lead delivery
- Human handover to your team
- Monthly conversation report
Business Automation
- WhatsApp, voice & website agents
- Instant call-back to every ad lead
- CRM / Sheets / Tally integration via n8n
- Follow-up sequences & reminders
- 3 custom n8n workflows included
- Priority support & monthly optimisation
Enterprise / Custom
- Unlimited workflows & agents
- Self-hosted n8n on your own server
- ERP / custom software integration
- Multi-language, multi-location routing
- Dedicated automation manager
Tools Your Agents Can Work With
If your business runs on it, we can most likely connect it:
Free Automation Audit — Find Your 10 Hours a Week
In one 30-minute call we'll list every repetitive task in your business, estimate the hours and money it costs you each month, and show you exactly which AI agent would remove it — with a fixed price.
- Live demo of a WhatsApp or voice agent trained on your business
- Written automation blueprint you can keep
- Clear answer on what should not be automated
- No obligation, no technical jargon
AI Agents & Automation — Frequently Asked Questions
You decide. We recommend being transparent — a short "I'm the virtual assistant of <your business>" builds trust, and customers care far more about getting an instant, accurate answer than about who typed it. The agent hands over to a named human the moment a conversation needs one.
Yes. Text agents handle Hindi, Punjabi, Hinglish and English (including Roman-script Hindi like "price kya hai") and reply in the language the customer used. Voice agents support Hindi and English natively, with Punjabi available for most use cases.
Agents answer only from the knowledge you approve — your price list, FAQs and documents — and are instructed to say "let me connect you to our team" rather than guess. During the first two weeks we review every conversation and tighten the answers. You can update prices and policies yourself at any time.
We use only the official WhatsApp Business API (Meta Cloud API) with a verified business profile, approved message templates and opt-in rules. That is what keeps the number safe — unlike unofficial "WhatsApp bulk tools" that get banned. Your existing number can be migrated to the API.
Our maintenance fee is fixed (see pricing). On top of that you pay actual usage: WhatsApp conversation charges (typically ₹0.30–₹0.80 per conversation), telephony minutes for voice agents, and AI model usage — for most SMEs this totals ₹1,500–₹6,000 per month. We show you the estimate before you start and the actuals every month.
n8n is an open-source workflow automation platform (similar to Zapier or Make) that connects 400+ apps and lets us add AI reasoning steps between them. Because it is open source, we can host it on our servers or install it on yours, so your customer data never depends on a third-party subscription — and there are no per-task fees that balloon as you grow.
No. Agents can start with a simple Google Sheet and your existing WhatsApp number. When you are ready, we can build you a custom CRM or connect to Zoho, HubSpot or any system you already use.
A single WhatsApp or website agent is usually live in 7–10 working days (WhatsApp API verification by Meta can add a few days). A full Business Automation set-up with voice, CRM and n8n workflows takes 3–5 weeks.